The Document Management Group provides the most versatile and best document management systems in the UK market. We can supply, install and offer training on these comprehensive systems to get your staff up and running immediately – saving your business countless hours in manual records management.

The Document Management Group was founded in order to help our customers transition from cluttered, paper-based offices to modern, digital work spaces. Our priority is our customers and we strive to provide a service which can:

Allow staff to scan and store documents with ease
Utilise OCR technology to unlock crucial information
Provide instant retrieval across all departments at the touch of a button
Assure administrators that information is secure

Our suggested document management systems

We predominantly suggest two document management systems to our customers, Scanfile and FileDirector, from Spielberg. These systems are completely customisable document management systems which can be tailored to suit any business requirement. They offer both server based or cloud based installation, with a range of optional modules to enhance document control and records management.

Read below and contact us to gain free advice from one of our expert advisers.

An Introduction to Document Management Systems

We offer a range of document management software for users located in both small offices and large corporate businesses, throughout the United Kingdom & Europe.

Our document management systems work alongside all major brand scanners including Fujitsu, Canon and Epson. By scanning your business’ documentation, you can save space in the office by reducing the amount of physical paper in storage and remove bulky filing cabinets and free up space in your office.

Once this is done, we can help you to create well structured digital folders in which to save your documentation and improve workflow processes.

For example, prior to installing document management software, staff may open post then pass it on to another member of staff who could potentially misplace or damage an item. Then, time is wasted correcting this error before the required action is taken. The document then needs to be physically stored for later retrieval.

Alternatively, with a digital document management system, staff receive post, scan it in and save in the correct folder before emailing to the intended recipient and both staff members have a time dated copy for security. Action can then be taken, and the document retrieved at a later date.

We offer staff training sessions to complement our document management solutions. This is tailored to your specific business workflow processes, both initially and ongoing. Our system will grow as your business grows. We are always here to offer support.

If you would like to find out more about our systems, please contact us using the form below.

Our Systems: FileDirector & ScanFile

processing-and-extraction We recommend two major document management software packages. These are, FileDirector and ScanFile.

The above scanning software suites can be completely tailored to your business’ companies specific scanning or document management needs and both offer a range of versions which allow for differing different levels of access, storage and integration.

Both software packages are written on SQL databases and the Cloud solution is backed up to Microsoft Azure for absolute data security.

We can implement Cloud-based or internal server-based solutions for either FileDirector or ScanFile and offer flexible methods of payment, through subscription or non-subscription offers.

Both document management solutions can begin at a very basic level and we offer full training to your staff to get them up to speed. Later on, if you need to develop your solution into a more advanced one, we can upgrade your system with further modules and licences so that your staff and administrators can gain further access and control of your document workflow management processes.

If you would like to find out more about FileDirector, click here: FileDirector
If you would like to find out more about ScanFile, click here: ScanFile

Please contact us for more information.

Further Information: View Datasheets

All the above information and more can be studied in more detail within the downloadable PDFs linked below. These datasheets explain a range of FileDirector and ScanFile’s features and include information on security, OCR technology and archive processes.

Click any of the links below to view the datasheets in a new window.

View Auto-Capture Datasheet

View Electronic Mail Capture Datasheet

View Solution Security Datasheet

View Business Process Management Datasheet

View Form Designer Datasheet

View Document & Information Capture Datasheet

View Integration Datasheet

View Codeless Connector Datasheet

View Mailstore Datasheet

View OCR & Barcode Scanning Datasheet

View Document Record View Datasheet