Does this look familiar?
Are you unable to find the document you need?
Do you need help with your filing?
From small offices to large commercial departments, we can assist.
Please read below and contact us to gain free advice from one of our expert advisors.
Document Scanning & Retrieval Systems
We offer a range of Document Scanning Systems for users located in Small offices to Corporate businesses, throughout the United Kingdom & Europe.
If you require a scanning system to reduce paper storage, dept to dept workflow or forms extraction, we can offer you the right solution.
Our systems range from PC/Mac/SQL applications, through to easy to use, Cloud based systems, on your mobile device.
You can now scan documents locally and retrieve anywhere in the world and with the advancement of technology, speed of searching for documents, has now increased significantly with the use of OCR & similar processes.
Business cards, paper documents, photographs & A0 drawings, can all be scanned or captured electronically & stored in various formats.
Within our range of software packages & document scanners, we can accommodate all aspects of Document Management Solutions, contact us for more information to discuss for free helpful advice.
Forms Processing & Data extraction solutions
The process of collecting or extracting data from forms, is extremely important for many business.
The Manual labour saving benefits, of being able to electronically extract or capture text, numbers or characters, from your existing forms or documents, to a format your company requires, is now achievable.
We can offer and implement a solution into your business, which will allow your staff to carry out this procedure or simply pass the forms or documents to ourselves and we can complete this process for you.
On completion, we then send you back the required data in a format that meets with your company infrastructure.
Full training is supplied and our consultants will ensure your requirements are understood and delivered on time.
We work with businesses & companies of all sizes and assist departments with their original forms & we can also create new forms to simplify your business processes.
As the use of web and mobile devices presents new opportunities and new challenges, new forms can be published to the Web and to Mobile phones, allowing users to utilise electronic data in the most appropriate format whilst on the move or away from the office.
We can offer, on-site or fully managed hosted solutions for the best solution to your business, please contact us for more information.
What is it and do I need it?
A workflow consists of an orchestrated and repeatable pattern of business activity. Often a large business / enterprise buzzword, but in fact work flow is something even small home office businesses can benefit from. We offer Work Flow solutions with a number of our Document Management Solutions and these options help compliment your already existing human workflow processes. Staff open post, sort it out, pass it to the relevant colleagues, they review and action as necessary and potentially forward to other staff.
Our workflow solutions provide a configurable series of events to your digital paperwork, whether it has originated from a document scanner, email attachments or other forms of electronic documents. These events can including sending to a specific user or group of users documents for approval, transferring location of the documents to another department or file storage location and amending the index fields by which the document can be searched using. We can provide workflow processes that are then easy to replicate and adjust to suit rolling out across a business or departmental group, with similar but still individually unique requirements.
With staff able to receive email notifications when documents arrive, they can respond in a quick and efficient timeframe to enable to the document to move through your business at much faster speeds than would have typically been available previously.
Further features available in our workflow processes include:
The ability to easily create parallel workflow paths, escalation routes, and exceptions.
E-mail notifications for new tasks, late tasks and overdue tasks.
Workflow history delivers a play-by-play overview of all actions.
Delegate workflow tasks to individuals or groups.
For more information on our work flow processes and the document management systems they are compatible with, please use the contact form below or on the Contact Us page, and one of our sales or technical team would be happy to discuss your requirements and help you find the right system for your business.